PRIVACY POLICY FOR LOSTWITHIEL U3A

Updated 12th December 2017

Lostwithiel U3A are committed  to safeguarding and preserving your privacy when visiting our site, or communicating electronically with us. This Privacy Policy, explains what happens to any personal data that you provide to us, or that we collect from you when you are on this site.

This page also contains information about steps that Lostwithiel U3A are taking to ensure compliance with The General Data Protection Regulation (GDPR) which comes into force on May 25 2018,

Information we collect

When using  our website we collect and process  information that you provide by filling in the Contact Form and the On-Line Membership Application Forms.

Although both our Contact Form and the On-Line Membership Application Form are hosted on secure (https:) websites the transmission of information via the Internet is not completely secure and therefore we cannot guarantee the security of data sent to us electronically and transmission of such data is therefore entirely at your own risk.

Cookies

This website www.lostwithiel.org.uk does not use cookies. However our linked website www.lostwithiel.uk is hosted on a server provided by Google and does use cookies. Information about how Google use cookies available here.

Storing Your Personal Data

Data that is provided to us may be stored on secure "Cloud" based storage systems provided by Google and Microsoft. This data includes your name, address, telephone number and email address. No financial details such as account numbers are stored.

From early 2017 Lostwithiel U3A have been storing members information on the centrally based Beacon system which supports U3A Groups throughout the UK. More information about Beacon available on on this page.

Disclosing Your Information

We may disclose your personal information to any member of Lostwithiel U3A. Please advise the Membership Secretary if you do not wish your details to be disclosed. We will not disclose your details to organisations outside the U3A except for providing your name and address to the company that has been subcontracted to post out copies of our national magazine Third Age Matters.

Data Protection Act 1998

Lostwithiel U3A is not registered under The Data Protection Act 1998. It is a not-for-profit organisation using data processing only for the purposes of establishing and maintaining membership records, and for administering activities for individuals who are either members of Lostwithiel U3A or have regular contact with Lostwithiel U3A. (Reference 1)

Lostwithiel U3A adheres to the eight principles to the Data Protection Act. (Reference 2)

Electronic Newsletter

Lostwithiel U3A uses MailChimp to provide our e-mail newsletter service. This involves MailChimp having knowledge of your email address. This data is stored on a secure MailChimp server.

MailChimp are not permitted to use the data for their own purposes nor to sell or distribute it on to any other individual, organization or business under any circumstances. MailChimp are committed to the The General Data Protection Regulation (GDPR). You can read the steps being taken by MailChimp via This Link

You can 'opt out' of the newsletter at any time by clicking on the 'Unsubscribe' link at the bottom of each newsletter.

On-Line Membership Application Form

Lostwithiel U3A uses a form provided by JotForm, and located on a secure server based in Europe, to provide our on-line membership application form. You can read JotForm's Privacy Policy via this link

On-Line Contact Form

Lostwithiel U3A uses a form provided by Zoho, and located on a secure server to provide our contact form. You can read the steps being taken by Zoho to conform with The General Data Protection Regulation (GDPR) via this link

Email Services Used by Lostwithiel U3A

Lostwithiel U3A have email addresses using both Microsoft Outlook and Google Gmail.

Information supplied to us via our lau3a "at" outlook.com address is held on data centres managed by Microsoft. Details of Microsoft's commitment to GDPR is available via This Link

Our email address info "at"lostwithielu3a.org.uk is redirected via our hosting provider, Heart Internet, to lostwithielu3a "at"gmail.com. These emails are stored by Google in their Cloud. Google's commitment with GDPR available via this link. A statement from Heart Internet about their Privacy Policy is available here.

Contacting Us

We welcome any queries, comments or requests you may have regarding this Privacy Policy. Please do not hesitate to contact us at lau3a "at" outlook.com or by post :-

Lostwithiel U3A
c/o 10 Cott Road
Lostwithiel PL22 0ET


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